Administrative Specialist

Archer stands at the forefront of protecting critical infrastructure across North America, offering elite security, compliance, and operational resilience consultancy services. Our expertise in NERC compliance and addressing complex operational, cybersecurity, and physical security challenges has established us as a trusted partner for Critical Infrastructure owners and operators. Each Archer specialist brings a comprehensive skill set, deep industry knowledge, and a dedication to excellence, contributing significantly to our mission of safeguarding critical infrastructure.

 

In line with our commitment to excellence, we seek a skilled and experienced Administrative Specialist to become a full-time remote team member. In this critical position, you’ll bring your extensive administrative skills to supporting multiple departments and handling various projects simultaneously. Your responsibilities will encompass payroll and invoicing assistance, along with a range of tasks related to accounts receivable and payable. This role is an excellent opportunity to showcase your project management and operational support capabilities in a key position vital to our success. Enjoy the flexibility of remote work while contributing significantly to our operations management practices and overarching goals. Here, you’ll have the chance to make a substantial impact by utilizing and growing your skills in a dynamic and adaptable work setting.

Key Responsibilities

• Handles daily clerical and administrative duties associated with various client projects.
• Provides administrative support to Operations and other departments, enhancing organizational efficiency.
• Provides support for resource management tracking.
• Executes accurate and timely payroll processing for W-2 employees.
• Tracks state tax compliance and ensures compliance with all relevant laws (federal, state, local, and provincial) regulations for the USA and Canada.
• Manages vendor relations.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment and reimbursement.
• Creates invoices according to company practices; submits invoices to customers.
• Collaborates with team members across departments to optimize operational and financial processes and systems.

What Your Background Should Look Like

• Five+ years of experience or education providing administrative support. AR/AP experience is a plus.
• Excellent time management and organizational skills and attention to detail.
• Strong organizational, analytical, and problem-solving abilities.
• Outstanding written and verbal communication abilities, complemented by strong interpersonal skills.
• Experience and ability to learn new software and technology tools such as QuickBooks.
• Exceptional communication abilities and a collaborative work ethic.
• Must be located in the USA and legally authorized to work full-time remotely.

Compensation and Benefits

• Compensation range: $45,000 – $50,000 annually
• 401(k) profit sharing
• Health insurance, including medical, dental, vision, and accidental death and dismemberment life insurance
• Paid time off
• Volunteer time off
• Remote work

Why Join Archer?

• Flexibility: Enjoy the benefits of remote work, allowing for a better work-life balance.
• Impact: Play a pivotal role in Archer’s financial health and operational efficiency.
• Professional Development: Opportunities for continuous learning and advancement in a supportive environment.
• Innovative Culture: Be part of a forward-thinking team that values innovation, efficiency, and collaboration.

If you are passionate about using your administrative expertise to make a significant impact and meet the qualifications above, we encourage you to apply. Please submit your resume and tell us why you are the ideal candidate for this role.

We are excited to hear from dedicated professionals who are ready to contribute to Team Archer’s success and grow with us. Join us in driving our vision forward with your expertise.

About Archer

Archer is the premier reliability, security, and compliance solutions provider serving critical infrastructure companies throughout North America. Our clients benefit directly from our vast experience and ongoing, deep connections within industry and government. Formally founded in 2014, Archer’s genesis dates to 2001, when our founding partners crossed paths at a large electric utility in the Pacific Northwest. The electric sector, critical infrastructure, and the world of reliability and security have grown dramatically since then.

Archer offers tailored solutions and strategic guidance to address unique challenges in Industrial Control System environments, providing exceptional services to solve tomorrow’s security and compliance problems today. Our clients benefit directly from our vast experience and ongoing, deep connections within industry and government. We help our clients develop and implement security and reliability solutions, mature regulatory compliance programs, and support technology implementations, ensuring the utmost peace of mind.

Archer is an equal opportunity employer and encourages candidates from all backgrounds to apply.